It’s the end of the month, the client invoice has to go out, and the hours are scattered all over the place again: some were entered in Excel, others jotted down on slips of paper, and the rest are in your team’s heads. Before the invoice can be created and sent, someone has to ask around to find out who worked how many hours on the project.
absence.io is a great fit for agencies and consultancies that want to manage time tracking, absence management, employee records and expenses in one intuitive piece of software, without enterprise overhead. Transparent pricing from €2.99 per user per month, no minimum contract term, and ready to go in just a few hours.
Typical challenges in agencies and consultancies
Even though every agency works a little differently, the same patterns keep coming up:
Invoicing means massive effort every single time. Before an invoice can be sent to a client, hours first have to be painstakingly collected and added up. This usually happens under time pressure at the end of the month and costs the person responsible a lot of time.
With absence.io‘s project time tracking, you can create projects and clients, and your employees book their working hours directly to them. At the end of the month, the collected hours per project are clearly displayed. The project status also shows you where each project currently stands.
Project hours, vacation and expenses are stored in different places. Every area has its own Excel file. Anyone who needs the full picture first has to piece the data together by hand.
With absence.io, project time, absences, expenses and employee records live in one place. In the team calendar, you can see at a glance who is on vacation, off sick or on a business trip. When someone requests time off, they can name a substitute right away. That way you know during project planning who will be missing in the hot phase, and not only when a deadline is looming.
Nobody is officially in charge of HR. In most agencies of this size, there is no dedicated HR department. Vacation requests, project hours and expenses end up with office management or the managing director.
With absence.io, employees submit vacation requests and expenses digitally themselves. Approval takes just a few clicks, and remaining vacation days are calculated automatically. That way, these tasks can be handled on the side, without needing a dedicated person for them.
Enterprise software feels too complicated. Many large HR suites are designed for corporate structures with their own HR department. For small and mid-sized companies, that often means: lots of setup effort, features that never get used, and a price that doesn’t match the value.
absence.io is built for small and mid-sized companies. The software is clear and easy to navigate, setup isn’t an IT project, and your employees find their way around without lengthy training.
When is it time to switch?
Moving from Excel and standalone tools to one central piece of software is always worth it, but at the latest, it’s really time when:
- Your team is growing and the scattered lists are getting harder to keep track of
- Manual invoicing by project or client costs you a lot of time every month
- Compliance requirements keep increasing, such as reliably documenting working hours
Conclusion
For agencies and consultancies that want to manage working hours, vacation, employee data and expenses centrally, in a compliant way and without enterprise overhead, absence.io is the ideal solution.
Curious? Then try absence.io free for 14 days or book a demo in which we show you our intuitive software.