Digital personnel management

Management of all important personnel data and documents centrally

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Intuitive and user-friendly operation

Easy creation and editing of personnel files

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Everything at a glance

Comprehensive personnel management without a great deal of time and effort

Simple and reliable personnel management

With the absence.io digital personnel file, you manage all important employee data and documents centrally in one software. Via the cloud, you can access your personnel database online from anywhere and from any end device. We rely on the latest encryption technology and maximum security for all sensitive personnel data. As a special additional function, personnel questionnaires can be created digitally, sent and stored directly in the corresponding personnel files.

Simple operation and fast processes

absence.io focuses above all on simple and intuitive usability. Creating and editing personnel files is self-explanatory and does not require extensive IT knowledge. Files, such as medical certificates, can also be uploaded to the corresponding personnel file simply by dragging and dropping. You can send the personnel questionnaire to the desired person with just one click.

Everything at a glance

With our digital personnel file, you can manage all important data and documents quickly and clearly. With the digital personnel questionnaire, we also give you the opportunity to record employee data quickly and easily. We guarantee absolute security of your data in all areas.
absence.io helps you to achieve simple, reliable and secure personnel administration for employees and employers.

Our Features

  • 30 days free trial for the full version
  • No minimum contract period
  • Credit card or SEPA payment
  • Monthly billing and monthly cancellation
  • Server hosting in Germany
  • 7 languages: English, French, German, Spanish, Portuguese, Polish, Turkish
  • Office 365, Google und Slack Integration → coming soon: Teams
  • Free set up service
  • Free customer service by email and phone
  • 24 hour HelpCenter
  • Open API interface
  • CO2 compensation via Climate Partner
  • Climate neutral company
  • Vacation and absence management
  • Simple approval process
  • Organize employees into teams and departments
  • Employee profile for individual settings for user role, accesses, authorizations, teams, departments, quotas, absences, integrations, recent activities and personal documents
  • Individual work schedules to map part-time, non-working days, rolling up to 4 weeks
  • Management of different locations
  • Substitutes per absence
  • Worldwide holidays
  • Rest days and company holiday management
  • Location related holidays
  • Team calendar: view of all employees in the same team and department, clear display of all absences
  • Team calendar with sorting function (by department/team/employee)
  • Personal calendar: annual overview of own absences, incl. view of all available allowances
  • Synchronization of absences with personal calendars
  • No duplicate calendar management due to integrations
  • Monthly and annual allowances individually adjustable per employee
  • Remaining vacation expiration/carryover individually adjustable
  • E-mail notifications for all important processes
  • Various reports with Excel exports about:
    • Vacation & Accruals
    • Absences
    • Capacity
    • Absence changes
    • Evidence overview
    • Personnel file
    • Time recording
    • Time recording entries
  • Marking and management of absences & time entries with labels.
  • Dashboard overview: today's and upcoming absences, illnesses, open inquiries, upcoming birthdays, remaining vacation days, outstanding personnel questionnaires, missing verifications
  • Easy handling
  • Playfully easy + meticulously accurate 
  • Consideration of individual working times
  • Easy input of working hours, breaks and closing time
  • Automatic comparison with stored work schedule
  • Controllable via browser, mobile app and mobile terminal
  • Connection to mobile terminals via app on tablet
  • Mapping of days off, absences, holidays, company vacations and mandatory leave
  • Simple display of planned, worked and remaining working time
  • Individual hour compensation via payment or transfer to allowances
  • Labels for time recording entries for project work or traceability
  • Easy entry of working hours, breaks and closing time
  • Personnel file in user profile
  • Document upload for all important documents
  • Personal personnel questionnaire for each employee
  • Personnel questionnaire is filled out by employee and edited and filed by admin.
  • Personal information:
    • Name
    • Address
    • Contact
    • Miscellaneous (gender, date of birth, place of birth, nationality, marital status, church tax payer, highest school degree.
  • Employment information:
  • Company
  • Position
  • Personnel number
  • Contract / congestion
  • Contract start / end
  • Probationary period
  • Cost center
  • Supervisor
  • Hours per week
  • Salary
  • Payroll
  • Health insurance / number
  • Secondary insurance
  • Disability status
  • Social security number
  • Tax ID
  • Tax bracket
  • Child allowance
  • Company pension plan
  • Main employment
  • Allowances
  • Company car
  • Bank account
  • Salary & Benefits
  • Salary/wages: gross salary with salary type, weekly hours, notes
  • Bonus
  • Additional benefits/variable remuneration

You want even more?

absence.io can do more
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Absence and leave administration

Reliable absence management with simple request and approval processes

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Time tracking

Flexible recording of working hours and overtime on all end devices, with reporting function and customisable start and end times

More than 2,300 happy midsize and large companies work with absence.io every day

Strengthens our transparency, ownership & agility.

Strengthens our transparency, ownership & agility.

"We have been using absence.io since 2017 and can't imagine it any other way. "
Anja Weidner
People Managerin
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The best tool we could use for leave and staff management!

The best tool we could use for leave and staff management!

"Managing leave, attendances, absences and documents has never been so easy - even on the go via the app. "
Lisa Schmidt
Team Assistant
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Christoph Hauser

We appreciate the intuitive and user-friendly operation of the software

"We particularly like the very simple, user-friendly operation of the software. We are also pleased that the filter function also gives us a quick and…"
Christoph Hauser
HR Generalist
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Marius Laza

The calendar is very easy to use

"With absence.io we can see exactly who is out of the office, who is taking over their responsibilities, and we even get a friendly reminder on Slack…"
Marius Laza
Director of Customer Success
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Claudia Hartwig

The team calendar is great

"The entire process - from the vacation request to its authorization - becomes a whole lot faster as well as more..."
Claudia Hartwig
Office Manager
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Jan Claeys

It’s hard to imagine work life without absence.io

"I really like how everyone has access to the status of their vacation days 24/7. If anyone is sick, they don’t even have to pick up the phone!"
Jan Claeys
Senior HR Consultant
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Bianca Barbirato

Every employee gets their own login

"What we like most about absence.io is that every employee gets their own login, leading to more transparency for everyone and higher employee…"
Bianca Barbirato
HR & Finance
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Your data is safe with us

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SSL encryption

SSL encryption and the highest security standards reliably protect all your data against unauthorised access.

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ISO-certified servers

All our servers and databases are ISO-certified and located exclusively in Germany.

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Daily data backups

All absence.io data is backed up daily and stored on multiple servers to ensure maximum security.

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