Nearly 3,000 companies trust absence.io every day
Submit & reimburse
Submit, approve and reimburse expenses in one simple digital workflow.
Simple & intuitive
Track business expenses without training and reduce errors through clear and easy-to-use processes.
Quick setup
Get started in minutes and adapt the software flexibly to your company’s needs.
Seamlessly integrated
Connect with your existing systems for smooth and automated workflows.
Manage travel expenses conveniently on desktop
Create and edit expense reports clearly and efficiently on desktop. Upload receipts via drag and drop, enter expenses manually and organize reports in a structured way. Keep track of all business expenses at any time, review submissions in detail and approve them directly. Fast, transparent and without Excel.
Track travel expenses on the go with the mobile app
Capture expenses and receipts exactly when they happen – directly from your smartphone. Photograph receipts, upload digital invoices or create manual expense entries in just a few seconds. All data is automatically processed and assigned to your travel expense report, so nothing gets lost and you avoid manual follow-up work later.
Einfache & flexible Zeiterfassung
SIMPLE & INTUITIVE
Simple expense management for everyone
Complicated processes and confusing Excel templates are a thing of the past. With intuitive expense management software, your employees can submit business expenses quickly and without training. Clear structures and automated calculations reduce errors and avoid unnecessary back-and-forth communication. This makes expense reporting and travel expense management not only significantly faster, but also more transparent and easier to track for everyone involved.
QUICK SETUP
Expense management without complicated implementation
absence.io integrates into your existing workflows without major IT effort. The expense management software is quick to set up and ready to use immediately.
At the same time, the system remains flexible: expense rates, per diems and custom approval workflows can be configured easily and adapted to your requirements. This allows you to digitize internal expense policies and automate recurring tasks reliably.
Einfache & flexible Zeiterfassung
Einfache & flexible Zeiterfassung
SEAMLESSLY INTEGRATED
Expense management software that integrates with your systems
A modern solution for expense reporting and travel expense management should integrate seamlessly into your existing software environment. absence.io is compatible with common accounting and payroll systems and enables smooth data exchange between systems. All relevant expense data is transferred automatically, eliminating duplicate work and manual data entry. This saves time, reduces errors and ensures efficient processing of your travel expenses and reimbursements.
What teams that use absence.io every day are saying
We are SUPER happy and absolutely thrilled with this tool.
It is a clear and easy-to-use tool; quick to implement and understandable for everyone.
Easy to use and easy to understand as a user.
Frequently asked questions
Everything you need to know about digital expense management with absence.io.
Are country-specific per diem rates stored in absence.io?
Which integrations are available?
The expense management feature in absence.io offers integrations that help simplify your accounting processes:
- Accounting and payroll system compatibility: absence.io supports the ISO 20022 standard, enabling integration with various accounting and payroll systems.
- Smooth data export: Relevant expense and reimbursement data can be transferred efficiently to your existing systems, reducing manual work and duplicate data entry.
These integrations help create an efficient and seamless workflow for your expense reporting and travel expense management.
How does submitting receipts work?
There are several convenient ways to submit receipts in absence.io:
- Via smartphone app:
- Photograph a receipt: Take a photo of a physical receipt with your smartphone. The app automatically reads relevant information such as amount, VAT and date from the image.
- Upload a digital receipt: If you already have the receipt in digital format, for example as a PDF, you can upload it directly in the app.
- Via the web application:
- Create a new expense: Log in to the absence.io web application and go to the expense management section. Click “+ New expense” or the “+” button on the dashboard.
- Add a receipt: Select the expense type and upload the corresponding receipt, either via drag and drop or by selecting a file from your computer.
Once receipts have been submitted, you can create an expense report and send it for approval. Your manager or the responsible person is notified, can review the expenses and approve them.
Can photo receipts be read automatically?
Why should we use expense management software instead of Excel or manual receipts?
Traditional expense reporting with Excel or paper receipts is time-consuming, error-prone and often difficult to manage. A digital expense management solution offers key advantages:
- Faster capture and processing: Employees can record and submit receipts digitally without manual typing or lost receipts.
- Automatic calculations: The software automatically takes allowances, currencies and tax rates into account, reducing errors and speeding up expense reports.
- Compliance and documentation: Tax and legal requirements can be supported, and all expenses are documented clearly and consistently.
- Integrated approval workflows: Managers can review and approve expenses with one click, eliminating long waiting times and paper-based processes.
- Transparency and control: Companies always have a clear overview of expenses and can manage budgets more efficiently.
With digital expense and travel expense management like absence.io, you save time, reduce errors and create a fast, transparent and efficient reimbursement process.
What company size is expense management software suitable for?
How quickly does the software pay for itself?
Is the software suitable for international teams?
Your employee data is secure with us
SSL encryption
All data is protected with SSL encryption and the highest security standards, ensuring reliable protection against unauthorized access.
ISO-certified servers
All our servers and databases are ISO-certified and hosted exclusively in Germany.
Daily data backups
All data in absence.io is backed up daily and stored across multiple servers for maximum security.
