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Expense management

Manage all expenses quickly and easily

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Complete solution

Submit and approve expenses centrally through an app

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Flexible and secure

Mobile use through our securely encrypted cloud solution

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Optimally connected

Compatible with all accounting and payroll solutions

A solution for everything: save time, save money, avoid errors

With our app, all expenses can be efficiently and securely processed, whether it's travel expenses, meal expenses, or other expenditures. Your employees simply submit all receipts through the app. Expenses are automatically generated by uploading a digital receipt, taking a photo of the invoice, or recording a card payment.

The responsible person is notified accordingly, can review the expense, and approve it. Everything operates centrally through one app, without the need for additional software. This not only saves time and money but also reduces the risk of errors and misunderstandings.

Flexible, compatible, and secure

All expenses can be managed either via the web or mobile app. This allows your employees to be highly flexible and submit expenses on the go. Our software is compatible and integrable with all payroll and accounting systems. Through SSL encryption, highest security standards, and our ISO-certified servers, all data is optimally protected against unauthorized access.

How an Optimal Process Works

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Alex is on a business trip

He buys his train ticket online and uploads the receipt into the app. An expense is automatically created.

Alex takes a taxi to the hotel. He takes a photo of the receipt with his smartphone and uploads the image to the app. The app scans the photo and creates a corresponding expense.

Alex pays for dinner with his corporate credit card. A transaction automatically generates an expense in his account.

Alex takes the train back home and submits his expense report.

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Jacky checks

His supervisor, Jacky, receives a notification, reviews and approves it.

The expense report is then automatically forwarded to the accounting department.

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Off to accounting

The accounting department receives the report with all necessary data and the corresponding approval.

Alex receives his reimbursement.

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The expense reporting process couldn't be easier, faster, or more secure.

Our Features

  • 14 days free trial for the full version
  • No minimum contract period
  • Credit card or SEPA payment
  • Monthly billing and monthly cancellation
  • Server hosting in Germany
  • 7 languages: English, French, German, Spanish, Portuguese, Polish, Turkish
  • Office 365, Google und Slack Integration → coming soon: Teams
  • Free set up service
  • Free customer service by email and phone
  • 24 hour HelpCenter
  • Open API interface
  • CO2 compensation via Climate Partner
  • Climate neutral company
  • Vacation and absence management
  • Simple approval process
  • Organize employees into teams and departments
  • Employee profile for individual settings for user role, accesses, authorizations, teams, departments, quotas, absences, integrations, recent activities and personal documents
  • Individual work schedules to map part-time, non-working days, rolling up to 4 weeks
  • Management of different locations
  • Substitutes per absence
  • Worldwide holidays
  • Rest days and company holiday management
  • Location related holidays
  • Team calendar: view of all employees in the same team and department, clear display of all absences
  • Team calendar with sorting function (by department/team/employee)
  • Personal calendar: annual overview of own absences, incl. view of all available allowances
  • Synchronization of absences with personal calendars
  • No duplicate calendar management due to integrations
  • Monthly and annual allowances individually adjustable per employee
  • Remaining vacation expiration/carryover individually adjustable
  • E-mail notifications for all important processes
  • Various reports with Excel exports about:
    • Vacation & Accruals
    • Absences
    • Capacity
    • Absence changes
    • Evidence overview
    • Personnel file
    • Time recording
    • Time recording entries
  • Marking and management of absences & time entries with labels.
  • Dashboard overview: today's and upcoming absences, illnesses, open inquiries, upcoming birthdays, remaining vacation days, outstanding personnel questionnaires, missing verifications
  • Easy handling
  • Playfully easy + meticulously accurate 
  • Consideration of individual working times
  • Easy input of working hours, breaks and closing time
  • Automatic comparison with stored work schedule
  • Controllable via browser, mobile app and mobile terminal
  • Connection to mobile terminals via app on tablet
  • Mapping of days off, absences, holidays, company vacations and mandatory leave
  • Simple display of planned, worked and remaining working time
  • Individual hour compensation via payment or transfer to allowances
  • Labels for time recording entries for project work or traceability
  • Easy entry of working hours, breaks and closing time
  • Personnel file in user profile
  • Document upload for all important documents
  • Personal personnel questionnaire for each employee
  • Personnel questionnaire is filled out by employee and edited and filed by admin.
  • Personal information:
    • Name
    • Address
    • Contact
    • Miscellaneous (gender, date of birth, place of birth, nationality, marital status, church tax payer, highest school degree.
  • Employment information:
  • Company
  • Position
  • Personnel number
  • Contract / congestion
  • Contract start / end
  • Probationary period
  • Cost center
  • Supervisor
  • Hours per week
  • Salary
  • Payroll
  • Health insurance / number
  • Secondary insurance
  • Disability status
  • Social security number
  • Tax ID
  • Tax bracket
  • Child allowance
  • Company pension plan
  • Main employment
  • Allowances
  • Company car
  • Bank account
  • Salary & Benefits
  • Salary/wages: gross salary with salary type, weekly hours, notes
  • Bonus
  • Additional benefits/variable remuneration
  • Expense Management on-the-go
  • Automatically calculated accounting of all expenses
  • Send digital receipts or upload a photo of paper receipts
  • Seamless integration into existing processes
  • Compatible with all payment cards, accounting, and payroll systems (ISO 20022)
  • Available and optimized for tax regulations in Germany, United Kingdom, Spain, Denmark, Finland, Norway & Sweden

You want even more? can do more.
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Absence and leave management

Reliable absence management with simple request and approval processes.

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Digital personnel file

Central management of all employee information with easy document upload and digital personnel questionnaire.

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Time tracking

Flexible recording of working hours and overtime on all end devices, with reporting function and customisable start and end times.

More than 2,500 happy midsize and large companies work with every day

Strengthens our transparency, ownership & agility.

Strengthens our transparency, ownership & agility.

"We have been using since 2017 and can't imagine it any other way. "
Anja Weidner
People Managerin
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The best tool we could use for leave and staff management!

The best tool we could use for leave and staff management!

"Managing leave, attendances, absences and documents has never been so easy - even on the go via the app. "
Lisa Schmidt
Team Assistant
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Christoph Hauser

We appreciate the intuitive and user-friendly operation of the software

"We particularly like the very simple, user-friendly operation of the software. We are also pleased that the filter function also gives us a quick and…"
Christoph Hauser
HR Generalist
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Marius Laza

The calendar is very easy to use

"With we can see exactly who is out of the office, who is taking over their responsibilities, and we even get a friendly reminder on Slack…"
Marius Laza
Director of Customer Success
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Jan Claeys

It’s hard to imagine work life without

"I really like how everyone has access to the status of their vacation days 24/7. If anyone is sick, they don’t even have to pick up the phone!"
Jan Claeys
Senior HR Consultant
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Bianca Barbirato

Every employee gets their own login

"What we like most about is that every employee gets their own login, leading to more transparency for everyone and higher employee…"
Bianca Barbirato
HR & Finance
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Daniela Forster

A better overview of all vacation and sick days

"Our time-off management got a lot easier. Both the HR department and the team leads now have a better overview of all the vacation and sick days of…"
Daniela Forest
Senior HR
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Your data is safe with us

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SSL encryption

SSL encryption and the highest security standards reliably protect all your data against unauthorised access.

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ISO-certified servers

All our servers and databases are ISO-certified and located exclusively in Germany.

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Daily data backups

All data is backed up daily and stored on multiple servers to ensure maximum security.

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