Nearly 3,000 companies trust absence.io every day
Employee data & document management
Flexible employee questionnaires and centralized HR document management in one place.
Quick setup & easy integration
Get started in minutes with an intuitive interface and no complicated processes.
Centralized & organized
Keep employee records and HR documents securely stored in the cloud and always accessible.
Secure & GDPR-compliant
Secure employee document management with GDPR-compliant storage on certified servers in Germany.
Einfache & flexible Zeiterfassung
QUICK SETUP & EASY INTEGRATION
No long onboarding – get started instantly
absence.io is set up in just a few minutes and ready to use immediately. The interface is designed so your team can find their way around instantly and use all features intuitively.
This allows you to manage your digital personnel files without complicated workflows or long onboarding phases – structured, efficient and easy to use in everyday HR operations.
CENTRALIZED & ORGANIZED
All employee information in one place
All employee data and documents are organized centrally in the digital employee file and displayed in a clear and structured way. This gives you full visibility over all important employee information at any time.
Thanks to secure cloud storage, all data is always available whether your team works in the office, remotely or on the go. Quickly access employee records and HR documents without searching through multiple systems.
Einfache & flexible Zeiterfassung
Einfache & flexible Zeiterfassung
SECURE & GDPR-COMPLIANT
Secure employee records and GDPR-compliant document management
absence.io helps you manage employee records and HR documents securely and in a structured way. All data is stored in a GDPR-compliant manner and processed on SSL-encrypted, ISO-certified servers in Germany.
This ensures that sensitive employee information is always protected, traceable and securely managed in one central system.
What teams that use absence.io every day are saying
Very intuitive and easy to use, packed with useful features. Excellent!
I find the structure and the features very good.
Wonderful for uncomplicated HR management.
Frequently asked questions about our plans
Everything you need to know about digital employee files with absence.io.
Can documents be uploaded to the digital employee file?
Which file formats can be uploaded?
Can employees enter their own data?
Can payroll documents be made visible to employees?
Is there access for external accountants or tax advisors?
Why should we use a digital employee file instead of paper documents or shared drives?
Traditional paper-based employee files or shared drives are difficult to manage, hard to organize and prone to errors. A digital employee file offers several important advantages:
- Secure and centralized storage: All important employee documents are stored in one secure place and protected against loss or unauthorized access.
- GDPR-compliant document management: Our solution supports compliant handling of sensitive employee data.
- Faster access and better organization: HR teams and managers can access employee records anytime and from anywhere without searching through folders or disconnected systems.
- Automated HR processes: Contracts, payroll documents and other important files can be managed more efficiently without manual filing.
- More sustainable and efficient: Less paperwork and faster processes improve both productivity and sustainability.
With a digital employee file like absence.io, you save time, reduce errors and create a secure, transparent and future-proof HR document management system.
What legal requirements should we consider for employee files?
When managing employee files, companies should consider several important requirements related to data protection, document retention and secure access management:
- GDPR compliance: Employee data must be processed securely and protected against unauthorized access.
- Complete and traceable records: Important HR documents such as employment contracts, payroll documents or sick leave records should be stored completely and accurately.
- Retention periods: Different document types may require different retention periods depending on legal or internal policies.
- Access management: Only authorized users should have access to employee records. Role and permission concepts are therefore essential.
- Audit-ready storage: Documents should be securely stored, traceable and version-controlled – especially in digital HR systems.
A digital employee file helps you manage these requirements efficiently while keeping employee records secure and well organized.
Is our employee data secure with absence.io?
Yes – your employee data is secure with absence.io. Protecting sensitive HR data is one of our highest priorities and is based on modern security and privacy standards:
- GDPR-compliant: All employee data is processed and stored according to GDPR requirements.
- Hosting in Germany: Your data is stored exclusively on secure servers within Germany.
- Encryption: Data is encrypted both during transmission and while stored.
- Access controls: Individual roles and permissions ensure that only authorized users can access sensitive employee information.
- Regular security updates: Our systems are continuously monitored and updated to maintain the highest security standards.
This ensures that your employee records and HR documents are always protected and managed securely.
Your employee data is secure with us
SSL encryption
All data is protected with SSL encryption and the highest security standards, ensuring reliable protection against unauthorized access.
ISO-certified servers
All our servers and databases are ISO-certified and hosted exclusively in Germany.
Daily data backups
All data in absence.io is backed up daily and stored across multiple servers for maximum security.
