Excel lists with leave and time entries and folders full of personnel data: for you as an HR person, it has long been clear that you need a better solution. Your boss, however, is not yet convinced by HR software. Here are 5 strong arguments that will change your boss’s mind.
1. Data protection and security
Personnel data is among the most sensitive information in a company, so its security should be correspondingly high. absence.io is GDPR-compliant, the data is stored on ISO-certified servers in Germany and backed up daily. With features such as role-based access rights, data protection risks that arise, for example, from Excel lists visible to everyone can be avoided.
2. Excel is expensive
The time spent on manual entries, corrections and follow-up questions is a real cost factor.
A concrete example:
Anna, an employee, sends a leave request by email. HR officer Marion looks at the Excel leave spreadsheet and, after tedious comparing, realizes that 3 colleagues are already away during that period. She replies, points out the overlap and asks for a different time. In another email, Anna suggests a new date, which Marion can confirm after searching through Excel again. A single leave request has cost 4 emails and 2 Excel searches in this case. That is an immense amount of time compared to software that shows overlaps as soon as the request is submitted.
Key argument: Excel costs valuable time.
3. Fewer errors and fewer discussions
Software that calculates remaining leave automatically and shows a central overview prevents questions that cost time and nerves in everyday work: “How many leave days do I have left?”, “Who entered this?”. Double bookings, where 2 people take leave at the same time, are also spotted quickly thanks to the overview. This leads to less friction in the team and more clarity for everyone involved.
Key argument: Fewer follow-up questions and discussions.
4. Set up faster than you think
The biggest worry about HR software is often the thought of a months-long implementation. absence.io can be set up within a few hours and, thanks to its intuitive use, is a win for all employees from day one.
A customer confirms this:
The software is very user-friendly and offers added value for companies and employees from the very first moment of use.
Key argument: Ready to go within a few hours.
5. Almost 3,000 companies trust absence.io
On OMR Reviews, absence.io currently has a rating of 4.5 out of 5 stars. Customers most often praise the easy handling and the personal support. The data is stored on ISO-certified servers in Germany and backed up daily.
Key argument: absence.io is an established solution with over 10 years of experience.
Is your boss still hesitating?
The most common objection is: “That will be too complicated and expensive.” With enterprise solutions, that can certainly be the case. absence.io was deliberately developed without overhead and very close to the needs of small and medium-sized businesses. We are confident in our product and therefore have no minimum contract term. So you can decide at any time whether we are the right fit for you.
Curious? Then get started on your own or get personal advice in a one-on-one conversation.