Simple solution, simple pricing model

All plans are free for the first 30 days!
Basic Plan

Vacation/absence management

Simple holiday and absence management
2.00€ 2.00$ 2.00£
per user
per month
  • Holiday and absence management
  • Simple approval process
  • Group users for teams and departments
  • Personal absence calendars and team calendars - Office 365, Google and Slack integrations
  • Synchronisation with external calendars
  • Absence reports
  • Define holidays and minimum leave individually
Add-On

Digital Personnel Files

plus 2.00€ 2.00$ 2.00£
per user
per month
  • Personnel files for every user
  • Employee questionnaires to keep personnel file updated
  • Reports on all personnel files
  • Upload documents to the personnel file
  • Attach files to absences
  • View upcoming birthdays
Add-On

Time Tracking

plus 2.00€ 2.00$ 2.00£
per user
per month
  • Track working hours and productivity
  • Reports of hours worked and breaks taken
  • Easily edit and delete time entries
  • Simplify payroll accounting with our reports
  • Track overtime and time-off compensation
Add-On

Time Tracking with Terminal-App

plus 2.00€ 2.00$ 2.00£
per user
per month
  • Intuitive user interface
  • Easy clocking in and out via app terminal
  • Android and iOS 
  • Customizable QR codes for each employee

You have more than 100 employees? Contact us!

Well integrated

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Learn more about our integrations

Direct software connections.
The integration with our open API is simple and customizable to your needs. In addition, we offer direct connections to Google, Microsoft or Slack as a standard.

Interface to Google, Outlook and Co.
In addition to the sign-up via email, we also offer you and your employees an uncomplicated and fast way via Google Workspace and Office. With the connection to Microsoft, you can create users directly via Microsoft Azure in absence.io using our SCIM integration.

Slack integration
If you work with Slack, you can use our Slack integration to receive notifications or import users from Slack into absence.io, for example.

All plans include

Team calendar

Keep track of all team absences like vacations, business trips, or home office with the intuitive team calendar.

All-in-one team management

Assign your employees to various teams and decide on which absences they can view and access.

Simple calendar integration

You can integrate absence.io into calendars like Outlook, Google Calendar or iCal.

Absence management

View and answer pending absence requests quickly thanks to absence.io's email notifications.

Remaining vacation days

Keep track of who has how many vacation days left, transfer them to the upcoming year, and set a use-by date for them.

Multiple devices

Whether it's a smartphone, tablet or your laptop, absence.io is available on all devices.

Our Features

  • 30 days free trial for the full version
  • No minimum contract period
  • Credit card or SEPA payment
  • Monthly billing and monthly cancellation
  • Server hosting in Germany
  • 7 languages: English, French, German, Spanish, Portuguese, Polish, Turkish
  • Office 365, Google und Slack Integration → coming soon: Teams
  • Free set up service
  • Free customer service by email and phone
  • 24 hour HelpCenter
  • Open API interface
  • CO2 compensation via Climate Partner
  • Climate neutral company
  • Vacation and absence management
  • Simple approval process
  • Organize employees into teams and departments
  • Employee profile for individual settings for user role, accesses, authorizations, teams, departments, quotas, absences, integrations, recent activities and personal documents
  • Individual work schedules to map part-time, non-working days, rolling up to 4 weeks
  • Management of different locations
  • Substitutes per absence
  • Worldwide holidays
  • Rest days and company holiday management
  • Location related holidays
  • Team calendar: view of all employees in the same team and department, clear display of all absences
  • Team calendar with sorting function (by department/team/employee)
  • Personal calendar: annual overview of own absences, incl. view of all available allowances
  • Synchronization of absences with personal calendars
  • No duplicate calendar management due to integrations
  • Monthly and annual allowances individually adjustable per employee
  • Remaining vacation expiration/carryover individually adjustable
  • E-mail notifications for all important processes
  • Various reports with Excel exports about:
    • Vacation & Accruals
    • Absences
    • Capacity
    • Absence changes
    • Evidence overview
    • Personnel file
    • Time recording
    • Time recording entries
  • Marking and management of absences & time entries with labels.
  • Dashboard overview: today's and upcoming absences, illnesses, open inquiries, upcoming birthdays, remaining vacation days, outstanding personnel questionnaires, missing verifications
  • Personnel file in user profile
  • Document upload for all important documents
  • Personal personnel questionnaire for each employee
  • Personnel questionnaire is filled out by employee and edited and filed by admin.
  • Personal information:
    • Name
    • Address
    • Contact
    • Miscellaneous (gender, date of birth, place of birth, nationality, marital status, church tax payer, highest school degree.
  • Employment information:
  • Company
  • Position
  • Personnel number
  • Contract / congestion
  • Contract start / end
  • Probationary period
  • Cost center
  • Supervisor
  • Hours per week
  • Salary
  • Payroll
  • Health insurance / number
  • Secondary insurance
  • Disability status
  • Social security number
  • Tax ID
  • Tax bracket
  • Child allowance
  • Company pension plan
  • Main employment
  • Allowances
  • Company car
  • Bank account
  • Salary & Benefits
  • Salary/wages: gross salary with salary type, weekly hours, notes
  • Bonus
  • Additional benefits/variable remuneration
  • Easy handling
  • Playfully easy + meticulously accurate 
  • Consideration of individual working times
  • Easy input of working hours, breaks and closing time
  • Automatic comparison with stored work schedule
  • Controllable via browser, mobile app and mobile terminal
  • Connection to mobile terminals via app on tablet
  • Mapping of days off, absences, holidays, company vacations and mandatory leave
  • Simple display of planned, worked and remaining working time
  • Individual hour compensation via payment or transfer to allowances
  • Labels for time recording entries for project work or traceability
  • Easy entry of working hours, breaks and closing time

More than 2,300 happy customers work with absence.io every day

Strengthens our transparency, ownership & agility.

Strengthens our transparency, ownership & agility.

"We have been using absence.io since 2017 and can't imagine it any other way. "
Anja Weidner
People Managerin
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The best tool we could use for leave and staff management!

The best tool we could use for leave and staff management!

"Managing leave, attendances, absences and documents has never been so easy - even on the go via the app. "
Lisa Schmidt
Team Assistant
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Christoph Hauser

We appreciate the intuitive and user-friendly operation of the software

"We particularly like the very simple, user-friendly operation of the software. We are also pleased that the filter function also gives us a quick and…"
Christoph Hauser
HR Generalist
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Marius Laza

The calendar is very easy to use

"With absence.io we can see exactly who is out of the office, who is taking over their responsibilities, and we even get a friendly reminder on Slack…"
Marius Laza
Director of Customer Success
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Claudia Hartwig

The team calendar is great

"The entire process - from the vacation request to its authorization - becomes a whole lot faster as well as more..."
Claudia Hartwig
Office Manager
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Jan Claeys

It’s hard to imagine work life without absence.io

"I really like how everyone has access to the status of their vacation days 24/7. If anyone is sick, they don’t even have to pick up the phone!"
Jan Claeys
Senior HR Consultant
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Bianca Barbirato

Every employee gets their own login

"What we like most about absence.io is that every employee gets their own login, leading to more transparency for everyone and higher employee…"
Bianca Barbirato
HR & Finance
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absence.io GmbH Reviews with trustpilot
absence.io GmbH Reviews with ekomi.de

FAQ

Can I cancel anytime?

Yes, you can cancel the regular monthly subscription plan anytime.

Is my data safe?

Yes, your data is being stored exclusively within Germany and complies with the strictest privacy policies. For more information on our privacy and protection, please review our data privacy policy.

How can I pay?

We accept any Visa Card, Master Card, American Express and the European Direct Debit.

Do I get support with the onboarding?

Yes, we offer a free setup assistance where we will support you with the initial setup. Just send us a message at support@absence.io and we'll get back to you.

Do you support bulk import of users?

Yes, we support bulk imports of users via an Excel spreadsheet. Just send us a message at support@absence.io and we'll get back to you.

What kind of integrations do you support?

We have existing integrations for Outlook, Google Calendar, iCal, Jira, Slack, Google SSO, Slack SSO and many more. On top of that, we also offer an open API that you can use to build your own integrations.

Your data is safe with us

SSL encryption

SSL encryption and the highest security standards reliably protect all your data against unauthorised access.

ISO-certified servers

All our servers and databases are ISO-certified and located exclusively in Germany.

Daily data backups

All absence.io data is backed up daily and stored on multiple servers to ensure maximum security.

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